The AgentLedger toolkit

Get Organized.
Stay in Control.

The few simple tools Al would put on a 1099 professional's desk, and the workbook that ties them together. Capture it, record it, file it, keep it.

"Most of getting organized is one good habit and a place for everything."
Al, AgentLedger's mascot, presenting the toolkit
Step 1

Start with the system

Tools help. A workbook built for your line of work is what turns a pile of receipts into a clean year.

A tracker built for your work

Every deduction in its place, mileage at IRS rates, and a Schedule C summary ready for your tax professional. Excel and Google Sheets, one payment.

Insurance agentsReal estateRideshareConstructionTruck driversBarbers & stylistsSelf-employedMedicare agents
Find your tracker

Free: commonly missed write-offs

A one-page checklist for your line of work, sent to your inbox. A good first step before tax season.

Get the free checklist
Step 2

The tools that make it easy

Six simple tools for the four habits of an organized year.

Capturethe receipt or the trip
Recordit in your tracker
Filethe paper by month
Keepit safe for the IRS
Capture

Compact receipt scanner

Scans a receipt in seconds, so paper never piles up.

What to look for
  • Scans to PDF
  • Small enough for a desk drawer
  • Works with your phone or laptop
Pairs with your tracker's Expense Log
Capture

Phone dash mount

Keeps your mileage app in view on the road, hands free.

What to look for
  • Fits your phone and your dash
  • One-hand release
  • Sturdy on rough roads
Pairs with your tracker's Mileage Tracker
Record

Vehicle mileage log book

A paper backup of every business trip, kept in the glove box.

What to look for
  • Date, miles and purpose columns
  • Fits a glove box
  • Room for a full year
Copy each trip into your Mileage Tracker
File

Label maker

Labels that match your tracker's categories, so everything has a place.

What to look for
  • Easy-to-read print
  • Labels for folders and bins
  • Battery or plug-in
Use your tracker's category names
File

12-pocket expanding file

One pocket per month for the receipts you keep.

What to look for
  • 12 labeled pockets
  • Fits letter-size paper
  • Closes securely
Find any receipt by its month
Keep

Fireproof document box

Tax records, licenses and policies in one safe place.

What to look for
  • Fire and water resistant
  • Holds letter-size files
  • Key or combination lock
Keep each year's records together
Al's tipSnap or scan each receipt the day you get it, enter it in your tracker, then file the paper by month. In April you'll have nothing to hunt for.

How long to keep records depends on your situation; the IRS explains it in "How long should I keep records?" on irs.gov. AgentLedger workbooks are for organization and record keeping, not tax advice.

Every deduction in its place.

One workbook, built for your line of work. Yours to keep.

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